The Part-Timers Productivity Toolbox

44 Tools and Apps That Will Save Time,
Increase Your Productivity, and Maximize Your Results

All-In-One Marketing Platform

My Lead System Pro (MLSP) is an all-in-one marketing platform perfect for the entrepreneur who is short on time and doesn't want to go from site to site finding all the training and tools that are needed to build an online business.

Marketing tools available include a robust Customer Relationship Manager (CRM), done-for-you funnels and courses, a dedicated Business Center for funnel and course creation of your own, media hosting, and much more.

MLSP's marketing education comes from some of the top leaders in the online marketing space, including Ray Higdon, Diane Hochman, Mark Harbert, and others.

There is also a robust affiliate program for those marketers who wish to use MLSP as an additional income stream.

Leveraged Communication and Scheduling Tools

Active Campaign is an affordable and robust email marketing tool.  The value the tool provides, the features, the support, the consistent updates to the tool makes it a good choice for virtually any business who is doing email marketing and automation.

Comes with a 14-day Free Trial

Aweber is an email marketing software application that is simple to use and affordable, making it a good choice for beginners.  Basic automation available and support is excellent.  Easy-to-understand training videos.

Free account for up to 500 subscribers and one list. 

Zoom is an online audio and web conferencing platform that can be used to make phone calls or participate in video conference meetings.  It is a cloud-based, easy-to-use platform for communicating with multiple people at once in either a meeting or webinar setting.  Connection to the internet is required.

Free and paid plans available.

Calendly takes the busywork of scheduling off your to-do list so you can get more done.  It is a hub for scheduling meetings that eliminates the usual back and forth to set up a mutual agreeable time.  Calendly is my meeting scheduler of choice and integrates with most major online calendars.

Free 14-day trial, both free and paid plans available after trial period ends.

Improve Focus & Concentration

Focus@Will uses scientifically optimized instrumental music to help you focus. You can choose between a variety of music types and can even create your own playlist. Perfect for those who work well with background music.  


2 week free trial available. Available for iPhone and Android. 

RescueTime tracks your daily computer habits so you can see how much time you’re spending on email, Facebook, Twitter, etc. Once caveat: RescueTime doesn’t distinguish between personal and business social network time, so it can be a bit misleading. But overall a very enlightening app.  

Available as Lite (free) and Premium (paid) versions. iPhone, Android and desktop downloads.

RescueTime tracks your daily computer habits so you can see how much time you’re spending on email, Facebook, Twitter, etc. Once caveat: RescueTime doesn’t distinguish between personal and business social network time, so it can be a bit misleading. But overall a very enlightening app.  

Available as Lite (free) and Premium (paid) versions. iPhone, Android and desktop downloads.

A unique and fun app to keep you focused and on track. The concept is simple: whenever you want to focus, you plant a virtual tree. If you stay focused, your tree grows. If you lose focus, your tree will die. You can grow multiple trees to create your own virtual forest. 

Free, available for iPhone, Android, and Chrome extension 

Allows you to plan focused work sessions and gives you a reminder to take breaks. You can also block certain websites or time wasting computer applications for a designated block of time.  

15-day free trial, then $9/mo. Available for iPhone and Android. 

To-Do Lists and Organization of Tasks

Clear allows you to keep all of your daily tasks in one neat app. You can create as many lists as you want, and within those lists you can prioritize your daily tasks using a color-coding system to denote how urgent the task is. The beautiful interface is what sets this app apart from others, as almost everything in the app is controlled by gestures. 

 

Free, Available for iPhone only. 

New to the app market, ToDo by Microsoft replaces the very popular app Wunderlist. ToDo offers an extremely powerful and efficient platform for list management and productivity. You can also import tasks from other Outlook, Todoist, and Wunderlist (so you don’t have to start over if you’ve used these services before).  

Free and paid versions. Available for iPhone and Android. Syncs with other devices. 

Todoist is a robust task organization app that allows you to set up personal and professional lists and projects, assign due dates and even allows you to share lists with collaborators and outsourcers. 

Free and premium memberships. Available for iPhone and Android.

Trello is a cool project management tool that makes collaboration super easy. You can create boards to organize projects, invite others to collaborate and customize workflows for different projects. You can even work offline and the boards will sync automatically when reconnected. Free, option for paid upgrade. 

 Free and premium memberships. Available for iPhone and Android 

Google Calendar is an easy to use free online calendar that you can easily share with your family, friends, or business collaborators. 

You can choose who's allowed to make changes to your calendars and who can view them, or keep your Google Calendars completely private. 

If you already have a Gmail account, using Google Calendar is as simple as opening the Calendar link and get started.  

Free, available for iPhone and Androids. 

Habits and Goal Setting

Build good habits, plan your day, build a routine, track your progress and stay motivated with this simple app.

Free, for iPhone only.

Easily keep track of all your habits (good and bad), routines, and repeated to-do's.

Free with paid upgrade to premium.

iPhone and Android  

Streaks is probably the best looking habit tracking app out there and it’s absolutely the simplest. While you can track any number of habits, it feels built primarily for health-based goals. Streaks automatically brings in your data from Apple’s Health app, which means it can automatically track any exercise habits you have linked in there. 

$3.99; iPhone only

Audio and Video Creation/Editing

TubeBuddy is a powerful browser extension created specifically for YouTube channel owners and managers.  It offers a variety of features and tools that make it easier to manage your channel, grow you audience, and optimize your videos for better performance.  Also allows you to spy on your competitor's videos and understand their tagging strategy. 

Pricing starts as low as $3.99/mo.  No contracts.  Cancel at any time.


Repurpose.io is an easy-to-use content automation platform that helps content creators maximize their exposure without the need to publish their videos on multiple platforms.  Template-based, good training, fantastic automations available to be seen on multiple platforms with the least effort.

Start with 14-day trial and publish up to 10 videos Free.

Descript is an all-in-one tool for audio transcription, podcasting, screen recording, audio and video editing.  It's an inclusive software system for editing videos, audios, recording screens and transcribing.  Simple to use, training is extensive.

Free and paid plans available.



Canva is an online graphic designing tool that allows even beginners to create interesting and professional-looking designs for business or pleasure.  It is specifically made for people who are not experienced in graphic design and don't have the budget to invest in professional designers. 

Free and paid versions, available on most devices.

Social Media Syndication/Management

Publer is labeled a "superhero tool" that is used to manage all your social media accounts in one place. You can schedule, collaborate and analyze your posts for Instagram Business accounts, Twitter accounts, Facebook pages, LinkedIn Pages and Profiles, Pinterest accounts, and much more.  

Free and paid accounts available. 

Tailwind is a social media marketing application useful for and approved by Instagram and Pinterest.  It is a robust post-scheduler and you can create posts within the app as well.  Conversion tracking and analytics available.  This is my scheduler of choice for IG and Pinterest.

Free trial available.

Tasty Pins is a lightweight and easy-to-use Pinterest SEO plugin for WordPress.  It makes it extremely easy for blog readers to pin from the site to Pinterest.  Can prefill pin descriptions and titles, and allows you to disable pinning of images, as well.  The best Pinterest SEO plugin I've found.

Available at a very low cost.

Share and schedule posts from your Twitter, Facebook, Instagram and LinkedIn accounts all from one app. This is one of the most most popular social media management app. Free for up to 3 social network accounts.   

 Free and premium memberships. Available for iPhone and Android. 

A new player in social media management, the Buffer app shares and schedules post on Twitter, Facebook, Instagram, Google Plus, Pinterest, and Linkedin, all in one place. Includes analytics and a robust scheduling feature. You can also add Buffer to your favorite browser using extensions for Safari, Chrome, Firefox and Opera.   

Main version is Free with Paid Upgrade. Available for both iPhone and Androids. 

Content Creation & File Sharing

AnyWord is an AI-powered copywriting platform that helps marketers tailor their messages to their ideal audiences.  It generates and evaluates copy for ads, social media posts, email subject lines, landing pages, etc.  Anyword is the best AI-powered platform I've seen.

Free and paid accounts available depending on needs.




Pocket allows you to save content and view it later. You don’t need to be online to view the content you save. Pocket downloads the articles and videos so you can view them later, even if you’re off line.    

Free and premium memberships. Available for iPhone and Android.  

This app is great for people who prefer to spend less time at the keyboard. It’s a voice transcription app that enables you to type an email, text, or reminder just by speaking. The speech-to-text recognition and processing is impressively accurate and fast.    

 Free, available for iPhone and iPad only.

Evernote gives you a place to keep track of ideas on the go. If you come across an interesting article, photo, or webpage you want to save, use the archive function for easy access later on. Evernote can also transform your notes into a presentation with one click. One of the most popular time management and content creation apps around. 

Free and premium memberships. Available for iPhone, Android and desktop. 

Microsoft One Note is a digital note-taking app that works on any device or platform be it laptops or smartphones. It has got you covered to type, write, or draw with the free-form feel of pen to paper. It comes handy while taking impromptu notes. You just have to pick a notebook, a section and create a new page and you’re good to go!

Free, download to any device.

Record your own audios, share vie email, Evernote, and Dropbox and order voice-to-text transcriptions, all from one cool app.

Free, available for iPhone and Android.

Dropbox is a cloud storage provider (sometimes referred to as an online backup service) that is frequently used as a file-sharing service. It’s a home for all your photos, docs, videos, and files. Anything you add to Dropbox will automatically show up on all your computers, phones and even the Dropbox website — so you can access your stuff from anywhere.   

 

Free up to 2 GB of space. Available for iPhone and Android. 


Grammarly is a proofreading tool that can be used as a writing aid or even a tutor to help you write better without worrying about grammar mistakes.  This tool is a must-have for anyone who does a lot of writing.

Free and paid versions available.

Email and Password Organization

Pocket allows you to save content and view it later. You don’t need to be online to view the content you save. Pocket downloads the articles and videos so you can view them later, even if you’re off line.    

Free and premium memberships. Available for iPhone and Android.  

This app is great for people who prefer to spend less time at the keyboard. It’s a voice transcription app that enables you to type an email, text, or reminder just by speaking. The speech-to-text recognition and processing is impressively accurate and fast.    

 Free, available for iPhone and iPad only.

Automation-Connecting Services Together

Zapier is a productivity tool that helps you automate certain tasks between two different platforms.  It helps you automate workflows by connecting apps and services you use.

Free plan up to 100 tasks/month.

IFTTT, which stands for “If This, Then That”, is a great app that allows you automate all your web services. For example, you can link up Instagram with Facebook, get sent a text when a customer takes an action, or even get notified when a weather event affects your area. The possibilities are endless. 

Free and premium memberships. Available for iPhone, Android. 

Niche and Keyword Research

Ubersuggest helps you generate keyword ideas for your content marketing strategy and production.  With Ubersuggest's free keyword tool, you can generate an unlimited number of suggestions for free while increasing website's chances of ranking against the competition. 

Free and paid plans available.

Whether it’s a poll or in-depth market research, this app allows you to create, distribute and monitor surveys anywhere you go. If your business needs to know more about your customers and audience, Survey Monkey is invaluable.  

Free and premium memberships. Available for iPhone, Android. 

Messaging Platforms

Secure, real-time communication in a powerful walkie-talkie like messenger. For iOS, Android and web browsers.   

Free. Available for iPhone, Android, and web browsers.

Automated Secure Payments & Expense Reports

Expensify is a great time saving app for keeping track of business expenses and receipts. The app allows you to take a picture of your business receipt and upload it to an Expensify account. The app fills in the expense details and imports the information to an accounting program.   

Free and premium memberships. Available for iPhone, Android. 

If you need to pay for goods or services or simply send money to friends and family, these apps are quick and easy. Just connect to a bank account and you’re good to go. Venmo is free to use; Paypal charges a fee for goods and services but is free for sending money to family/friends.